This role provides essential support to the Finance Director and overall organization through bookkeeping, payroll processing, accounts payable/receivable, rental coordination, and general administrative support. The position may also assist with front desk coverage and operational tasks to ensure smooth day-to-day functioning.
Finance and Bookkeeping
- Process bi-weekly payroll, ensuring accuracy, compliance, and timely submission.
- Maintain employee payroll records and supporting documentation.
- Support accounts payable and accounts receivable functions, including invoicing, coding, and reconciliations.
- Collect, track, and deposit cash receipts from programs and facility rentals.
- Maintain accurate and up-to-date financial records.
- Assist the Finance Director with audit preparation, including gathering documentation and schedules.
- Support grant financial tracking and reporting requirements.
- Ensure compliance with internal financial policies, procedures, and controls.
- Safeguard all confidential financial and employee information.
Administrative and Operational Support
- Provide general administrative support, including data entry, filing, and recordkeeping.
- Serve as backup front desk support as needed, including answering phones, greeting visitors, processing payments, and responding to registration inquiries.
- Maintain office systems such as printers/copiers, including supply ordering and inventory tracking.
- Manage office and program supplies, including ordering, organizing, and restocking.
- Coordinate vending machine inventory, including ordering and monitoring stock levels.
Facilities and Rentals Coordination
- Coordinate facility rentals in collaboration with the Director of Facilities.
- Communicate with rental clients regarding scheduling, logistics, and expectations.
- Ensure rental agreements, payments, and tracking are completed accurately and timely.
- Support coordination of rental space setup to ensure readiness.
Data, Reporting & Organizational Support
- Support data tracking and reporting for finance, development, and operations teams.
- Assist with reports for funders, board materials, and internal use.
- Contribute to maintaining accurate organizational data for decision-making.
Events & General Support
- Support organization-wide events, including occasional evening and weekend activities.
- Assist with event setup, supply preparation, and breakdown.
- Provide light organization of shared spaces to ensure safety and accessibility.
- Perform other duties as assigned to support organizational operations
- Maintain reliable personal transportation for travel to program locations and events.
Compliance & Professional Standards
- Maintain HR, payroll, and financial records in compliance with applicable regulations.
- Uphold strict confidentiality and professional standards.
- Represent the organization with professionalism, courtesy, and cultural responsiveness.
Physical Requirements
- Walk up to one mile for event or program set up
- Safely lift and carry up to 25 lbs. for program setup and event materials.
- Other duties as assigned to support the team and organization.
Monday–Friday, 9:00 AM – 5:30 PM with a 30-minute unpaid lunch.
Schedule may adjust as needed to support facility rentals and organizational events, including occasional evenings and weekends.
- Associate’s degree or equivalent experience in accounting, finance, business administration, or related field preferred.
- Minimum of 2 years of experience in bookkeeping, payroll, or administrative operations.
- Experience with accounting software (QuickBooks or similar) and Microsoft Excel.
- Strong attention to detail and organizational skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong communication and customer service skills.
- Ability to work independently and as part of a team.
- Commitment to the mission and values of Girls Inc.
- Must be able to pass a CORI/SORI background check with fingerprinting (cost covered by applicant $30-50)
- Must be able to gain and maintain CPR & First Aid certification.
Status: Full-Time, Non-Exempt
Pay Range: $20-26/hour based on experience
Benefits: Health, dental, vision, and life insurance. 401K, tuition reimbursement, flexible spending account (FSA), Employee Assistance Program (EAP), paid holidays, paid wellness week, flexible/remote work options, and professional development opportunities.
To Apply: Please submit your resume and cover letter to:
Girls Inc. of Worcester is committed to a culture of equity, empowerment, and inclusion. We strongly encourage individuals from underrepresented backgrounds—including women, BIPOC individuals, LGBTQ+ individuals, and those with lived experiences reflective of the youth we serve—to apply.