Career Pathways Coordinator

Program Coordination & Youth Support

• Coordinate the day-to-day logistics and administrative needs of Career Pathways programs, workshops, events, and special initiatives.
• Maintain program calendars, schedules, deadlines, and departmental planning tools in collaboration with the Associate Director of Career Pathways.
• Coordinate logistics for career exploration activities, employer visits, college visits, workshops, guest speakers, job-readiness activities, and other pathway opportunities.
• Prepare program materials, supplies, technology, spaces, and other resources needed for workshops and events.
• Coordinate transportation logistics, including buses, field trips, permission requirements, schedules, and participant communication.
• Support scheduling and coordination of vendors, presenters, volunteers, mentors, and community partners.
• Assist with participant recruitment, enrollment, orientation, and ongoing engagement in Career Pathways programming.
• Ensure programs and events are operationally prepared and communicated to appropriate staff, participants, families, and partners.

Career, College & Workforce Opportunities

• Identify and share relevant internships, employment opportunities, scholarships, college and training programs, career exploration opportunities, and community resources with participants and the Career Pathways team.
• Coordinate career-readiness opportunities such as resume workshops, mock interviews, career panels, employer visits, college exposure, and workforce development activities.
• Maintain an organized system for tracking available opportunities, application deadlines, eligibility requirements, and participant interest.
• Support participants with applications, resumes, registration, and other logistical components of accessing opportunities as appropriate.
• Collaborate with the Career Pathways Case Manager when an opportunity aligns with an individual participant's goals or case plan.
• Support follow-up with participants regarding applications, interviews, registrations, and program participation.

Community & Partner Engagement

• Build and maintain positive working relationships with schools, colleges, employers, workforce development organizations, community organizations, and other service providers.
• Serve as a consistent point of contact for logistical coordination with Career Pathways partners.
• Schedule partner meetings, workshops, site visits, and other collaborative activities.
• Attend offsite meetings and community events as needed.
• Represent Girls Inc. of Worcester at outreach, tabling, recruitment, and community events.
• Maintain organized partner contact information and support ongoing communication and follow-up.
• Communicate partner updates, opportunities, concerns, and needs to the Associate Director of Career Pathways.

Participant & Family Communication

• Communicate program schedules, opportunities, deadlines, field trips, events, and other important information to participants and families.
• Maintain professional, timely, and youth-centered communication with teens, young adults, and caregivers.
• Support participant attendance and engagement through reminders and follow-up.
• Conduct participant intakes and maintain accurate documentation aligned with organizational and funder requirements.
• Refer individual participant concerns, barriers, resource needs, or ongoing support needs to the Career Pathways Case Manager and/or Associate Director.
• Maintain appropriate professional boundaries while building positive relationships with participants and families.

Program Support & Facilitation

• Support Career Pathways programming and youth supervision as needed to ensure appropriate coverage and successful program delivery.
• Assist with youth check-in/out, transitions, activities, and behavior guidance when supporting programming.
• Facilitate or co-facilitate workshops, activities, or group programming as assigned or when additional coverage is needed.
• Help create a safe, supportive, inclusive, and engaging environment for teen and young adult participants.
• Utilize trauma-informed, youth-development, and restorative approaches when interacting with participants.
• Support local field trips, special events, career fairs, college visits, and other Career Pathways experiences.

Documentation, Data & Department Administration

• Maintain accurate attendance records, program rosters, schedules, registrations, and other program documentation.
• Support timely data entry and documentation required for organizational and funder reporting.
• Track participation in workshops, events, field trips, career opportunities, and partner activities.
• Maintain organized electronic and physical program files in accordance with organizational practices.
• Assist the Associate Director with collecting program data, participant feedback, and information needed for program evaluation and continuous improvement.
• Support preparation of reports, presentations, outreach materials, and program communications.
• Communicate concerns, barriers, missed deadlines, and operational needs to the Associate Director in a timely manner.
• Support light housekeeping and upkeep of Career Pathways programming spaces and materials.

Physical Requirements

• Walk up to one mile as needed for participant pickup, transitions, field trips, or community activities.
• Safely lift and carry up to 25 lbs. for program setup, supplies, events, and outreach activities.
• Ability to travel locally to partner sites, schools, events, and community meetings.

Other Responsibilities

• Communicating with and addressing behavior concerns with your supervisors and filling out appropriate documentation.
• Coordinate transportation logistics, including buses and field trip planning.
• Support scheduling, vendor coordination, and event logistics for career-related programming.
• Prepare materials and ensure readiness for workshops, events, and partner engagements.