Business and Finance Assistant

• Responsible for accounts receivable, including data collection, coding, and preparation of weekly invoices for services, rentals, and programs.

• Oversee bi-weekly payroll processing, ensuring accuracy and timeliness.

• Manage access to the Learning Hub platform.

• Maintain accounting and reporting requirements for grants.

• Ensure employee records, benefit enrollment, and payroll changes are up-to-date.

• Handle accounts payable tasks, including verifying costs, and processing disbursements.

• Collect cash receipts from program staff, reconcile accounts, and ensure timely deposits.

• Prepare various schedules for annual audits as directed by the Business Manager.

• Maintain HR files in compliance with regulations.

• Safeguard all confidential information used in the performance of duties

Other Duties and Responsibilities

• Provide support to front desk staff with standard receptionist duties, including answering phones, managing payments, and greeting clients and guests from 2-5:30PM.
• Track and manage office and program supplies, including purchasing and restocking within budgetary guidelines.
• Undertake specific tasks assigned by the CEO and Business Manager to enhance overall organizational effectiveness.
• Serve as a representative of Girls Inc. by demonstrating courtesy, tact, consideration, and discretion in all interactions with stakeholders.
• Adhere to confidentiality policies and conduct appropriate for a Girls Inc. representative.
• Collaborate effectively with staff and community agencies as a team player.
• Demonstrate strong organizational skills with meticulous attention to detail.
• Accommodate a flexible work schedule as needed.